Free tool for retreat hosts
Plan a deposit, instalment and final-balance schedule for your retreat in seconds. Enter the price and dates, and this tool works out every amount, every date and the reminders you need. Then copy a clear schedule for your guest and a checklist for yourself. No sign-up, no spreadsheet.
Send us your schedule and we will help turn it into your first PlanPacer payment plan. It collects the deposit and charges each instalment on its date, so there is no manual chasing or reconciliation.
Turn this into a Stripe payment planWorked example
A common retreat plan looks like this: a £1,200 place, a £300 deposit to secure it, then three instalments with the final balance due 30 days before arrival. The deposit protects your early venue and catering costs, and the guest spreads the rest across dated payments.
£300 secures the place and covers early costs.
The remaining £900 is split across dated instalments the guest can see up front.
The last payment lands before your venue and supplier cut-offs.
Upcoming, missed and final-balance reminders so nothing slips.
From plan to collection
This tool gives you the schedule and the reminder dates. The awkward part is everything after: sending the deposit link, remembering each instalment date, chasing missed payments and reconciling it all. PlanPacer runs that for you on top of your existing Stripe account, alongside your current booking form or website.
Newer to the idea? Read the retreat payment plans guide or explore payment plans in Stripe.
Start with the total price and take a deposit to secure the place. Split the remaining balance across a few dated instalments, with the final balance due a set number of days before the retreat starts. This calculator does the maths and the dates for you.
Many retreat hosts take a deposit of 20 to 30 percent to cover early venue, catering and facilitator costs. You can enter a percentage or a fixed amount and the calculator spreads the rest across your instalments.
The final balance is usually due a set number of days before arrival, such as 30 or 60 days, so it lands before your venue and supplier cut-offs. Set the days-before value and the calculator dates the final balance for you.
Yes. Amounts are calculated in whole pence or cents and any odd remainder is spread across the instalments, so the deposit plus every instalment always adds back up to the total.
Yes. PlanPacer turns a schedule like this into a Stripe-backed payment plan that collects the deposit and charges each instalment on its date, so you do not have to chase payments by hand.
No. The calculator is a free planning tool. You can keep your existing booking form, email or website and use the schedule to set customer expectations and your own reminders.
Send us the schedule you just built. We will help turn it into your first PlanPacer payment plan, collected automatically through Stripe.
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